Data retention schedule
How long we keep your personal data
We retain personal data in accordance with our legal obligations and official functions, taking into account factors such as the:
- purpose for which it is held
- need to ensure data integrity and accuracy
- period in which legal claims, investigations or enquiries may arise
- need to retain records in the public interest
- any applicable statutes of limitation.
Some of the records we hold are of long-term historical value and need permanent preservation. This is in accordance with the duty we have to the public, to be an accountable organisation.
Maintaining a record of our past actions and decisions also acts as our long-term memory and provides research materials that will meet the needs of the general public in future years.
We may decide to retain information where it is integrally linked to other information which we need to continue to hold, and where to delete it would diminish the integrity of the overall information we hold about you, or make it difficult to understand. For example, there may be intricate links between data stored in the database we use for fitness to practise cases.
Deleting only one part of the data relating to a case after a fixed period of time from the creation of that data may compromise the evidence related to the case and the integrity of the data, so it may be more appropriate to delete all of the data after a fixed point in time.
We may also need to consider the most appropriate date to use as a common starting point for the data to which the retention period is to apply.
For some of the data we hold relating to social workers, we also need to consider:
- the maximum potential working lifetime of the social worker and whether that information may need to be retained throughout that time
- the potential for social workers who have left the register to return to practise
- whether information related to one social worker may need to be retained because it is relevant to another and deletion would mean we would not have a complete set of evidence.
We also need to take into consideration historical events which have shown that some issues may only come to light some considerable time after they occurred.
In some cases, we may decide to retain data for a longer period of time than we otherwise would under normal circumstances. For example, CPD records will usually be kept for a certain period of time after the due date for submission, but may be kept for longer if they are found not meet our requirements and lead to a fitness to practise process being commenced.
We manage deletion of data through a combination of automatic deletion and regular checks by the teams responsible for that data.
You can find out more about how long we keep data in our data retention schedule below.
People and business support
| Directorate | Function/team | Information asset | Retention trigger | Retain for (retention period) |
|---|---|---|---|---|
| Directorate People and Business Support | Function/team Business Planning and Improvement | Information asset Live Power BI reports | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Business Planning and Improvement | Information asset Business continuity plans | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Business Planning and Improvement | Information asset Policy register | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Business Planning and Improvement | Information asset Survey data | Retention trigger Date of survey closing | Retain for (retention period) 3 years |
| Directorate People and Business Support | Function/team Business Planning and Improvement | Information asset Stored Power BI reports | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Business Planning and Improvement | Information asset Lessons learned reports | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Business Planning and Improvement | Information asset Live projects status reports | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Business Planning and Improvement | Information asset Project documentation for individual projects | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Corporate Feedback and Complaints Team | Information asset Complaint and feedback and enquiry records | Retention trigger Date last amended | Retain for (retention period) 6 years |
| Directorate People and Business Support | Function/team Data Protection and Information Governance | Information asset Article 30 register | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Data Protection and Information Governance | Information asset Data incident records | Retention trigger Case closed | Retain for (retention period) 6 years |
| Directorate People and Business Support | Function/team Data Protection and Information Governance | Information asset FOI requests | Retention trigger Date closed | Retain for (retention period) 6 years |
| Directorate People and Business Support | Function/team Data Protection and Information Governance | Information asset IGSG action log | Retention trigger Date of action | Retain for (retention period) 6 years |
| Directorate People and Business Support | Function/team Data Protection and Information Governance | Information asset IGSG papers (minutes, agendas) | Retention trigger Date of meeting | Retain for (retention period) 6 years |
| Directorate People and Business Support | Function/team Data Protection and Information Governance | Information asset Information asset register master | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Data Protection and Information Governance | Information asset Subject access and other individual rights requests | Retention trigger Date of final response | Retain for (retention period) 6 years |
| Directorate People and Business Support | Function/team Data Protection and Information Governance | Information asset Information asset register associated documentation | Retention trigger Last modified | Retain for (retention period) 6 years |
| Directorate People and Business Support | Function/team Finance and Commercial | Information asset Contracts | Retention trigger Execution of contract | Retain for (retention period) 7 years |
| Directorate People and Business Support | Function/team Finance and Commercial | Information asset Deeds | Retention trigger Execution of contract | Retain for (retention period) 7 years |
| Directorate People and Business Support | Function/team Finance and Commercial | Information asset Leases | Retention trigger Execution of contract | Retain for (retention period) 7 years |
| Directorate People and Business Support | Function/team Finance and Commercial | Information asset Partner personnel files (contract, contact details, application forms etc) | Retention trigger From end of contract | Retain for (retention period) 6 years |
| Directorate People and Business Support | Function/team Finance and Commercial | Information asset Procurement award, correspondence | Retention trigger Date of award | Retain for (retention period) 7 years |
| Directorate People and Business Support | Function/team Finance and Commercial | Information asset Procurement bids received | Retention trigger Date of bids being received | Retain for (retention period) 7 years |
| Directorate People and Business Support | Function/team Finance and Commercial | Information asset Procurement communication and clarification questions | Retention trigger Date clarification question is submitted | Retain for (retention period) 7 years |
| Directorate People and Business Support | Function/team Finance and Commercial | Information asset Log of accidents, Riddor, near misses | Retention trigger Last action | Retain for (retention period) 7 years |
| Directorate People and Business Support | Function/team Finance and Commercial | Information asset Fire marshal training log and certificates | Retention trigger Last action | Retain for (retention period) 7 years |
| Directorate People and Business Support | Function/team Finance and Commercial | Information asset First aid training log and certificates | Retention trigger Last action | Retain for (retention period) 7 years |
| Directorate People and Business Support | Function/team Finance and Commercial | Information asset Budgets and forecasts | Retention trigger Last update | Retain for (retention period) 7 years |
| Directorate People and Business Support | Function/team Finance and Commercial | Information asset Invoices | Retention trigger Invoice received | Retain for (retention period) 7 years |
| Directorate People and Business Support | Function/team Finance and Commercial | Information asset Pension records | Retention trigger When a new employee joins Social Work England | Retain for (retention period) 7 years |
| Directorate People and Business Support | Function/team Finance and Commercial | Information asset Registrations refunds check requests | Retention trigger Last update | Retain for (retention period) 7 years |
| Directorate People and Business Support | Function/team Finance and Commercial | Information asset Record of visitors (post Go Live) | Retention trigger Last entry in spreadsheet | Retain for (retention period) 7 years |
| Directorate People and Business Support | Function/team Finance and Commercial | Information asset Receipts (expenses) | Retention trigger Purchase date | Retain for (retention period) 7 years |
| Directorate People and Business Support | Function/team Finance and Commercial | Information asset Social worker's direct debit and payment data | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Finance and Commercial | Information asset Social worker's payment data | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Finance and Commercial | Information asset External audit reports | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Finance and Commercial | Information asset Scheme of delegation | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Governance | Information asset ELT meeting minutes, agendas and papers | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Governance | Information asset Decision Review Group minutes, actions and agendas | Retention trigger Approval of minutes | Retain for (retention period) 6 years |
| Directorate People and Business Support | Function/team Governance | Information asset Management information log | Retention trigger Management data | Retain for (retention period) 120 years |
| Directorate People and Business Support | Function/team Governance | Information asset Confidentiality statements and agreements | Retention trigger Data protection | Retain for (retention period) 6 years |
| Directorate People and Business Support | Function/team Governance | Information asset Internal audit reports | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Governance | Information asset Annual report and accounts | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Governance | Information asset Social Work England board papers (public) | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Governance | Information asset Social Work England framework document | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Governance | Information asset Social Work England board papers (private) | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Governance | Information asset NED appointment, extension and terminations | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Governance | Information asset Co-opted member appointments | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Governance | Information asset Register of interests | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Governance | Information asset NED related party transactions | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Governance | Information asset Gifts and hospitality register | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Governance | Information asset Board record of attendance | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Governance | Information asset Board evaluation and appraisals | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Governance | Information asset Boardroom apprentice scheme | Retention trigger Date produced | Retain for (retention period) 6 years |
| Directorate People and Business Support | Function/team Information Technology and Data Management | Information asset IT equipment register | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Information Technology and Data Management | Information asset CI/CD scripts | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Information Technology and Data Management | Information asset Code | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Information Technology and Data Management | Information asset Employee account data (business related accounts) | Retention trigger Creation of account | Retain for (retention period) Lifetime of contract for third party system +30 days |
| Directorate People and Business Support | Function/team Information Technology and Data Management | Information asset Employee contact details for major incidents | Retention trigger Entry of number: manual process on leaving | Retain for (retention period) Lifetime of user contract |
| Directorate People and Business Support | Function/team Information Technology and Data Management | Information asset IT infrastructure information | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Information Technology and Data Management | Information asset IT Servicedesk tickets | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Information Technology and Data Management | Information asset Partner account data | Retention trigger Creation of account | Retain for (retention period) Lifetime of contract +30 days |
| Directorate People and Business Support | Function/team Information Technology and Data Management | Information asset Case documents | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Information Technology and Data Management | Information asset System configuration documents | Retention trigger Last modified | Retain for (retention period) 6 years |
| Directorate People and Business Support | Function/team Information Technology and Data Management | Information asset System audit logs | Retention trigger Last action | Retain for (retention period) 1 year |
| Directorate People and Business Support | Function/team Information Technology and Data Management | Information asset Performance audit logs | Retention trigger Last action | Retain for (retention period) 3 years |
| Directorate People and Business Support | Function/team Information Technology and Data Management | Information asset Templates and letter formats | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Information Technology and Data Management | Information asset User stories | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team Internal Quality and Improvement | Information asset Correspondence with the Professional Standards Authority | Retention trigger Date received/sent | Retain for (retention period) 6 years |
| Directorate People and Business Support | Function/team Internal Quality and Improvement | Information asset Individual whistleblowing cases | Retention trigger Date case closed | Retain for (retention period) 100 years |
| Directorate People and Business Support | Function/team People | Information asset Partner performance review documents | Retention trigger End of employment | Retain for (retention period) 6 years |
| Directorate People and Business Support | Function/team People | Information asset Pay and performance management framework and related documents | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team People | Information asset Partner register of interests | Retention trigger Current year | Retain for (retention period) 6 years |
| Directorate People and Business Support | Function/team People | Information asset Recruitment of partners | Retention trigger Current year | Retain for (retention period) 6 years |
| Directorate People and Business Support | Function/team People | Information asset Annual leave records | Retention trigger End of employment | Retain for (retention period) 6 years |
| Directorate People and Business Support | Function/team People | Information asset Application forms and recruitment administration files of unsuccessful candidates | Retention trigger Following last action | Retain for (retention period) 6 months |
| Directorate People and Business Support | Function/team People | Information asset Candidate ID (unsuccessful candidates) | Retention trigger Interview day | Retain for (retention period) 6 months |
| Directorate People and Business Support | Function/team People | Information asset Employee files and personal development records - including all information relating to any staff member | Retention trigger End of employment | Retain for (retention period) 6 years |
| Directorate People and Business Support | Function/team People | Information asset Interview scoring sheet (unsuccessful candidates) | Retention trigger At the end of interview | Retain for (retention period) 6 months |
| Directorate People and Business Support | Function/team People | Information asset External training attendance records (Grow) | Retention trigger On completion of training | Retain for (retention period) 6 years |
| Directorate People and Business Support | Function/team People development | Information asset External training attendance records | Retention trigger On completion of training | Retain for (retention period) 6 years |
| Directorate People and Business Support | Function/team People Development | Information asset External training bookings | Retention trigger On receipt of booking confirmation | Retain for (retention period) 6 years |
| Directorate People and Business Support | Function/team People Development | Information asset External training invoices | Retention trigger On receipt of invoice | Retain for (retention period) 7 years |
| Directorate People and Business Support | Function/team People Development | Information asset Internal training attendance records | Retention trigger End of employment | Retain for (retention period) 6 years |
| Directorate People and Business Support | Function/team People Development | Information asset Internal training bookings | Retention trigger End of employment | Retain for (retention period) 6 years |
| Directorate People and Business Support | Function/team People Development | Information asset Internal training evaluation | Retention trigger End of employment | Retain for (retention period) 6 years |
| Directorate People and Business Support | Function/team People Development | Information asset Learning requests | Retention trigger End of employment | Retain for (retention period) 6 years |
| Directorate People and Business Support | Function/team People Development | Information asset Learning requests form | Retention trigger End of employment | Retain for (retention period) 6 years |
| Directorate People and Business Support | Function/team People Development | Information asset E-learning data | Retention trigger End of employment | Retain for (retention period) 6 years |
| Directorate People and Business Support | Function/team People Development | Information asset Venue booking | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team People Development | Information asset Positive action mentoring assets | Retention trigger End of employment | Retain for (retention period) 6 years |
| Directorate People and Business Support | Function/team People and development | Information asset Update of recruitment | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate People and Business Support | Function/team People Development | Information asset Starters, movers and leavers form | Retention trigger End of employment |
Professional Practice and External Engagement
| Directorate | Function/team | Information asset | Retention trigger | Retain for (retention period) |
|---|---|---|---|---|
| Directorate Professional Practice and External Engagement | Function/team Communications | Information asset Case study and associated consent | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate Professional Practice and External Engagement | Function/team Communications | Information asset Comms supplier contracts | Retention trigger End of contract | Retain for (retention period) 6 years |
| Directorate Professional Practice and External Engagement | Function/team Communications | Information asset Email marketing assets | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate Professional Practice and External Engagement | Function/team Communications | Information asset Internal meeting minutes | Retention trigger Close of meeting | Retain for (retention period) 3 years |
| Directorate Professional Practice and External Engagement | Function/team Communications | Information asset Media enquiries (emails) | Retention trigger As soon as they land in inbox | Retain for (retention period) 6 years |
| Directorate Professional Practice and External Engagement | Function/team Communications | Information asset Internal staff newsletter | Retention trigger Publication date | Retain for (retention period) 6 years |
| Directorate Professional Practice and External Engagement | Function/team Communications | Information asset Photo and video consent forms | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate Professional Practice and External Engagement | Function/team Communications | Information asset Photo, video, audio and animation | Retention trigger Date media is obtained | Retain for (retention period) 6 years |
| Directorate Professional Practice and External Engagement | Function/team EDI and Co-production | Information asset National Advisory Forum terms of reference | Retention trigger Review of TOR | Retain for (retention period) 6 years |
| Directorate Professional Practice and External Engagement | Function/team EDI and Co-Production | Information asset Successful NAF applications | Retention trigger Date of contract | Retain for (retention period) 6 years |
| Directorate Professional Practice and External Engagement | Function/team EDI and Co-Production | Information asset Unsuccessful NAF applications | Retention trigger Date of contract | Retain for (retention period) 3 years |
| Directorate Professional Practice and External Engagement | Function/team EDI and Co-Production | Information asset NAF membership and contact details | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate Professional Practice and External Engagement | Function/team EDI and Co-Production | Information asset NAF member agreements | Retention trigger Publication | Retain for (retention period) 6 years |
| Directorate Professional Practice and External Engagement | Function/team Education Quality Assurance | Information asset Inspector recruitment documents | Retention trigger Data recruitment activity complete | Retain for (retention period) 6 years |
| Directorate Professional Practice and External Engagement | Function/team Education Quality Assurance | Information asset Inspector training records - L&D | Retention trigger Date training activity completed | Retain for (retention period) 6 years |
| Directorate Professional Practice and External Engagement | Function/team Education Quality Assurance | Information asset Course provider QA data | Retention trigger Cycle of 6 year period | Retain for (retention period) 6 years |
| Directorate Professional Practice and External Engagement | Function/team Education Quality Assurance | Information asset Agendas and minutes of meetings with relevant institutions | Retention trigger Date of decision to which documents relate | Retain for (retention period) 6 years |
| Directorate Professional Practice and External Engagement | Function/team Education Quality Assurance | Information asset Concerns information and correspondence | Retention trigger Date concern investigation concluded | Retain for (retention period) 6 years |
| Directorate Professional Practice and External Engagement | Function/team Education Quality Assurance | Information asset Correspondence with inspectors | Retention trigger Date of correspondence | Retain for (retention period) 6 years |
| Directorate Professional Practice and External Engagement | Function/team Education Quality Assurance | Information asset Correspondence with relevant institutions | Retention trigger Date report published | Retain for (retention period) 6 years |
| Directorate Professional Practice and External Engagement | Function/team Education Quality Assurance | Information asset Emails relating to enquiries | Retention trigger Date of correspondence | Retain for (retention period) 6 years |
| Directorate Professional Practice and External Engagement | Function/team Education Quality Assurance | Information asset Enquiries log | Retention trigger Date received | Retain for (retention period) 6 years |
| Directorate Professional Practice and External Engagement | Function/team Education Quality Assurance | Information asset Evidence submitted by relevant institutions | Retention trigger Date report published | Retain for (retention period) 6 years |
| Directorate Professional Practice and External Engagement | Function/team Education Quality Assurance | Information asset HCPC approval and monitoring records and spreadsheets | Retention trigger Date of new decision to which documents relate | Retain for (retention period) 6 years |
| Directorate Professional Practice and External Engagement | Function/team Education Quality Assurance | Information asset Inspection workbooks/documentation | Retention trigger Date of decision to which documents relate | Retain for (retention period) 6 years |
| Directorate Professional Practice and External Engagement | Function/team Education Quality Assurance | Information asset Inspector information spreadsheet (work completed) | Retention trigger Current month | Retain for (retention period) 6 years |
| Directorate Professional Practice and External Engagement | Function/team Education Quality Assurance | Information asset University contact list | Retention trigger Date the course added to list | Retain for (retention period) 6 years |
| Directorate Professional Practice and External Engagement | Function/team Policy | Information asset Event attendee list - electronic, via eventbrite | Retention trigger Completion of event | Retain for (retention period) 6 months |
| Directorate Professional Practice and External Engagement | Function/team Policy | Information asset Records of event attendees | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate Professional Practice and External Engagement | Function/team Policy | Information asset Business cases | Retention trigger Result of business case | Retain for (retention period) 6 years |
| Directorate Professional Practice and External Engagement | Function/team Policy | Information asset Internal meeting minutes | Retention trigger Close of meeting | Retain for (retention period) 6 months |
| Directorate Professional Practice and External Engagement | Function/team Policy | Information asset Policy related enquiries (emails) | Retention trigger Date received | Retain for (retention period) 6 years |
| Directorate Professional Practice and External Engagement | Function/team Policy | Information asset Pre-consultation workshop documents: notes, feedback | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate Professional Practice and External Engagement | Function/team Policy | Information asset Pre-consultation workshop documents: attendee lists | Retention trigger Publication | Retain for (retention period) 6 months |
| Directorate Professional Practice and External Engagement | Function/team Policy | Information asset Research invitation to tender | Retention trigger Date of end of contract | Retain for (retention period) 6 years |
| Directorate Professional Practice and External Engagement | Function/team Policy | Information asset Successful tender documents | Retention trigger Date of contract | Retain for (retention period) 6 years |
| Directorate Professional Practice and External Engagement | Function/team Policy | Information asset Unsuccessful tender documents | Retention trigger Date of contract | Retain for (retention period) 7 years |
| Directorate Professional Practice and External Engagement | Function/team Strategic Engagement | Information asset Business cases | Retention trigger Result of business case | Retain for (retention period) 7 years |
| Directorate Professional Practice and External Engagement | Function/team Strategic Engagement | Information asset Events evaluation/feedback forms | Retention trigger Completion of events and evaluation summary | Retain for (retention period) 6 months |
| Directorate Professional Practice and External Engagement | Function/team Strategic Engagement | Information asset Internal meeting minutes | Retention trigger Close of meeting | Retain for (retention period) 3 years |
| Directorate Professional Practice and External Engagement | Function/team Strategic engagement | Information asset Stakeholder contacts | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate Professional Practice and External Engagement | Function/team Strategic Engagement | Information asset Mailing list/event attendees/media consent spreadsheet | Retention trigger Copy across from paper form | Retain for (retention period) 6 years |
| Directorate Professional Practice and External Engagement | Function/team Strategic Engagement | Information asset Survey response data | Retention trigger Completion of events and evaluation summary | Retain for (retention period) 3 years |
Regulation
| Directorate | Function/team | Information asset | Retention trigger | Retain for (retention period) |
|---|---|---|---|---|
| Directorate Regulation | Function/team Fitness to Practise | Information asset Case contract management - experts | Retention trigger End of contract | Retain for (retention period) 6 years |
| Directorate Regulation | Function/team Fitness to Practise | Information asset Case contract management - external lawyers | Retention trigger End of contract | Retain for (retention period) 6 years |
| Directorate Regulation | Function/team Fitness to Practise | Information asset Investigation casefiles | Retention trigger Date of birth of social worker | Retain for (retention period) 120 years |
| Directorate Regulation | Function/team Fitness to Practise | Information asset Triage casefiles | Retention trigger Case closed | Retain for (retention period) 120 years |
| Directorate Regulation | Function/team Fitness to Practise | Information asset Triage decisions | Retention trigger Case closed | Retain for (retention period) 120 years |
| Directorate Regulation | Function/team Fitness to Practise | Information asset Case contract management - advice from law firms | Retention trigger Date of birth of social worker | Retain for (retention period) 120 years |
| Directorate Regulation | Function/team Fitness to Practise | Information asset Case examiner administrative arrangements | Retention trigger Current year | Retain for (retention period) 6 years |
| Directorate Regulation | Function/team Fitness to Practise | Information asset Case examiner register of interests | Retention trigger Current year | Retain for (retention period) 6 years |
| Directorate Regulation | Function/team Fitness to Practise | Information asset Fitness to practise case decisions | Retention trigger Date of birth of social worker | Retain for (retention period) 120 years |
| Directorate Regulation | Function/team Fitness to Practise | Information asset Adjudicator hearings transcripts | Retention trigger Case closed | Retain for (retention period) 120 years |
| Directorate Regulation | Function/team Fitness to Practise | Information asset Recordings of hearings | Retention trigger Case closed | Retain for (retention period) 120 years |
| Directorate Regulation | Function/team Fitness to Practise | Information asset Case contract management - transcription and translation service | Retention trigger End of contract | Retain for (retention period) 6 years |
| Directorate Regulation | Function/team Fitness to Practise | Information asset Hearing administration - pre hearing planning outside of Forge | Retention trigger Case closed | Retain for (retention period) 6 months |
| Directorate Regulation | Function/team Fitness to Practise | Information asset Hearing arrangements - empanelment outside of Forge | Retention trigger Case closed | Retain for (retention period) 6 months |
| Directorate Regulation | Function/team Fitness to Practise | Information asset Outcome circulation lists outside Forge | Retention trigger Date published | Retain for (retention period) 6 months |
| Directorate Regulation | Function/team Fitness to Practise | Information asset Hearing casefiles | Retention trigger Date of birth of social worker | Retain for (retention period) 120 years |
| Directorate Regulation | Function/team Fitness to Practise | Information asset Witness booking and correspondence (outside Forge) | Retention trigger Case closed | Retain for (retention period) 6 months |
| Directorate Regulation | Function/team Fitness to Practise | Information asset Case review casefiles | Retention trigger Case closed | Retain for (retention period) 120 years |
| Directorate Regulation | Function/team Fitness to Practise | Information asset Contract management - toxicology testing | Retention trigger Current year | Retain for (retention period) 6 years |
| Directorate Regulation | Function/team Fitness to Practise | Information asset Hearings caseload management and administration | Retention trigger Last modified date | Retain for (retention period) 6 years |
| Directorate Regulation | Function/team Fitness to Practise | Information asset Case review caseload management and administration | Retention trigger Last modified date | Retain for (retention period) 6 years |
| Directorate Regulation | Function/team Fitness to Practise | Information asset Case review casefiles (teams) | Retention trigger Case closed | Retain for (retention period) 120 years |
| Directorate Regulation | Function/team Legal | Information asset Case files | Retention trigger Conclusion/settlement of case | Retain for (retention period) 6 years |
| Directorate Regulation | Function/team Legal | Information asset Rules and regs project documentation | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate Regulation | Function/team Legal | Information asset Legal advice request forms | Retention trigger Date of response to LARF | Retain for (retention period) 6 years |
| Directorate Regulation | Function/team Legal | Information asset Legal advice stored in emails | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate Regulation | Function/team Legal | Information asset Data sharing agreements/MOUs | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate Regulation | Function/team Legal | Information asset Leases of North Bank | Retention trigger Date contract executed | Retain for (retention period) 12 years |
| Directorate Regulation | Function/team Registration and advice | Information asset Continuing professional development review information | Retention trigger Date of review | Retain for (retention period) 6 years |
| Directorate Regulation | Function/team Registration and Advice | Information asset Continuing professional development records - strategy | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate Regulation | Function/team Registration and Advice | Information asset Continuing professional development records - enquiries | Retention trigger Date CPD enquiry submitted | Retain for (retention period) 6 years |
| Directorate Regulation | Function/team Registration and Advice | Information asset Continuing professional development records - assessor recruitment | Retention trigger Date CPD assessor recruited | Retain for (retention period) 6 years |
| Directorate Regulation | Function/team Registration and Advice | Information asset Continuing professional development records - assessor contact details | Retention trigger Date CPD assessor recruited | Retain for (retention period) 6 years |
| Directorate Regulation | Function/team Registration and Advice | Information asset Continuing professional development records - assessor training | Retention trigger Date of training | Retain for (retention period) 6 years |
| Directorate Regulation | Function/team Registration and Advice | Information asset Continuing professional development records - assessor decisions | Retention trigger Date of decision | Retain for (retention period) 6 years |
| Directorate Regulation | Function/team Registration and Advice | Information asset Continuing professional development records - CPD records | Retention trigger After close of registration renewal | Retain for (retention period) 2 years |
| Directorate Regulation | Function/team Registration and Advice | Information asset Continuing professional development records - exceptional circumstance request forms | Retention trigger Date request submitted | Retain for (retention period) 3 years |
| Directorate Regulation | Function/team Registration and advice | Information asset CPD examples - social worker consent | Retention trigger Case studies no longer published on the website | Retain for (retention period) 2 years |
| Directorate Regulation | Function/team Registration and Advice | Information asset Appeal correspondence | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate Regulation | Function/team Registration and Advice | Information asset Appeal determinations | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate Regulation | Function/team Registration and Advice | Information asset Appeal notices | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate Regulation | Function/team Registration and advice | Information asset Appeal transcripts - hearings | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate Regulation | Function/team Registration and advice | Information asset Application documents | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate Regulation | Function/team Registration and Advice | Information asset Application trackers for individual officers when assessing applications | Retention trigger Current month | Retain for (retention period) 2 years |
| Directorate Regulation | Function/team Registration and Advice | Information asset Assessments of evidence | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate Regulation | Function/team Registration and Advice | Information asset Conditional registration documentation | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate Regulation | Function/team Registration and Advice | Information asset Correspondence with applicants | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate Regulation | Function/team Registration and Advice | Information asset Correspondence with enquirers in the enquiries mailbox | Retention trigger Date email received | Retain for (retention period) 6 years |
| Directorate Regulation | Function/team Registration and Advice | Information asset Downloaded recordings of calls | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate Regulation | Function/team Registration and Advice | Information asset Evidence of tests of competence/adaptation periods/other activity | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate Regulation | Function/team Registration and Advice | Information asset Historic qualifications data from SCIE - qualifications verification service | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate Regulation | Function/team Registration and Advice | Information asset Legal advice provided | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate Regulation | Function/team Registration and Advice | Information asset Outcomes of assessment | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate Regulation | Function/team Registration and Advice | Information asset Paper application documents | Retention trigger Date documents transferred to electronic record | Retain for (retention period) 3 months |
| Directorate Regulation | Function/team Registration and Advice | Information asset Personal/contact details of individuals registered under Regulation 18 (visiting professionals) | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate Regulation | Function/team Registration and Advice | Information asset Public list of individuals registered under Regulation 18 (visiting professionals) | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate Regulation | Function/team Registration and Advice | Information asset Recorded calls to the enquiries line | Retention trigger Date of call | Retain for (retention period) 30 days |
| Directorate Regulation | Function/team Registration and Advice | Information asset Register of social workers in England | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate Regulation | Function/team Registration and Advice | Information asset Registration casework documents | Retention trigger Date of registration | Retain for (retention period) 6 years |
| Directorate Regulation | Function/team Registration and Advice | Information asset Flagged list | Retention trigger Date of entry | Retain for (retention period) 20 years |
| Directorate Regulation | Function/team Registration and Advice | Information asset Restricted caller list | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate Regulation | Function/team Registration and Advice | Information asset Registration adviser assessment log | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate Regulation | Function/team Registration and Advice | Information asset Registration adviser assessment log | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate Regulation | Function/team Registration and Advice | Information asset Misuse of title investigations | Retention trigger N/A | Retain for (retention period) Retain indefinitely |
| Directorate Regulation | Function/team Registration and Advice | Information asset Financial information about refunds and fee waivers | Retention trigger Date of entry | Retain for (retention period) 6 years |
| Directorate Regulation | Function/team Registration and Advice | Information asset Registration fraud investigations | Retention trigger N/A | Retain for (retention period) Retain indefinitely |